The investment record behind the decision.

Retain the basis of each figure

Each material figure needs an investment identity, reporting period, currency and source. A valuation also needs its effective date and basis. Keeping these fields together allows the reviewer to establish what the number represents before using it in analysis or reporting.

Review changes before acceptance

Present incoming figures beside the approved record. A board update may revise revenue or cash runway while the last approved holding value remains unchanged. Retain the source passage, review decision and prior values so the reason for each accepted change remains available.

• One identity for each investment, even when documents use different names.
• An explicit period, unit and source for each material value.
• An approval decision and a recoverable history of changes.

Make the evidence accessible

The principal’s briefing should lead back to the approved investment record and its supporting source. An analyst should be able to explain the date, basis and review history of a figure without reconstructing an inbox or comparing separate versions of the report.